🎓 EduForms

Professional Templates
for SA Schools

61 ready-to-use document templates built specifically for South African schools. SASA-compliant, CAPS-aligned and designed for principals, teachers and SGB members.

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{ key:'all', label:'All Templates', count:61 }, { key:'learner', label:'Learner Admin', count:12 }, { key:'staff', label:'Staff & HR', count:11 }, { key:'finance', label:'Finance', count:6 }, { key:'sgb', label:'Meetings & SGB', count:8 }, { key:'safety', label:'Safety & Incidents',count:5 }, { key:'reports', label:'Reports', count:7 }, { key:'registers',label:'Registers', count:8 }, { key:'admin', label:'Admin & Other', count:4 }, ]; const templates = [ // Learner Admin {id:1, cat:'learner', name:'Parent Notification Letter', desc:'Professional parent communication template for any school matter.', price:35, pop:true, includes:['Parent & learner details','Subject & reason fields','Principal signature block','School letterhead area']}, {id:2, cat:'learner', name:'Learner Attendance Register', desc:'Daily attendance sheet for class registers. Track present, absent and late.', price:35, pop:true, includes:['30 learner rows','Date and period columns','Attendance summary totals','Teacher signature']}, {id:3, cat:'learner', name:'Learner Suspension Notice', desc:'Formal suspension letter with full procedure notes and parent acknowledgement.',price:45, pop:true, includes:['Reason and duration fields','Parent signature section','Principal declaration','Return-to-school conditions']}, {id:4, cat:'learner', name:'Learner Transfer Letter', desc:'Official transfer request between schools. Includes academic record section.', price:35, pop:false, includes:['Sending and receiving school fields','Academic history section','Parent consent block','Signature area']}, {id:5, cat:'learner', name:'Excursion Consent Form', desc:'Day trip consent form with emergency contact and medical info.', price:35, pop:true, includes:['Trip details and destination','Medical information section','Emergency contact fields','Parent consent signature']}, {id:6, cat:'learner', name:'New Learner Enrolment Form', desc:'Comprehensive intake form for new learner registration.', price:45, pop:true, includes:['Personal and family details','Previous school information','Medical & dietary needs','Document checklist']}, {id:7, cat:'learner', name:'Learner Progress Report', desc:'Structured academic progress report template. Subject-by-subject layout.', price:45, pop:false, includes:['Subject mark table','Teacher comments per subject','Conduct and effort ratings','Principal remarks section']}, {id:8, cat:'learner', name:'Grade Promotion Letter', desc:'End of year promotion notification letter for parents.', price:35, pop:false, includes:['Promoted/retained options','Next grade details','Parent acknowledgement','School branding area']}, {id:9, cat:'learner', name:'School Fee Payment Agreement', desc:'Instalment payment arrangement for school fee debtors.', price:35, pop:false, includes:['Payment schedule table','Amount and dates','Parent commitment declaration','School representative signature']}, {id:10, cat:'learner', name:'Sports Participation Consent', desc:'Permission and indemnity form for school sports activities.', price:35, pop:false, includes:['Sport and team details','Medical information','Indemnity clause','Parent signature block']}, {id:11, cat:'learner', name:'Cultural Event Permission Slip', desc:'Parental consent form for cultural and arts events.', price:35, pop:false, includes:['Event details','Transport and cost info','Medical consent','Parent signature']}, {id:12, cat:'learner', name:'Grade R Registration Form', desc:'Comprehensive Grade R enrolment application form.', price:45, pop:false, includes:['Child and parent details','Birth certificate checklist','Immunisation record area','Income declaration']}, // Staff & HR {id:13, cat:'staff', name:'Staff Leave Application', desc:'Full leave form covering all SA leave types including sick, annual and study.', price:35, pop:true, includes:['All leave type checkboxes','Leave balance section','Manager approval block','HR processing area']}, {id:14, cat:'staff', name:'Staff Performance Review', desc:'Annual teacher and staff appraisal template with ratings and comments.', price:50, pop:true, includes:['KPA rating table','Strengths and development areas','Employee acknowledgement','HOD and principal sign-off']}, {id:15, cat:'staff', name:'Staff Meeting Agenda', desc:'Professional staff meeting agenda with pre-written items.', price:35, pop:false, includes:['Pre-written agenda items','Action items table','Apologies section','Date and venue fields']}, {id:16, cat:'staff', name:'Staff Meeting Minutes', desc:'Official meeting minutes with attendance register and resolutions.', price:35, pop:false, includes:['Attendance register','Agenda items tracking','Resolutions table','Next meeting date']}, {id:17, cat:'staff', name:'Teacher Lesson Plan Template', desc:'CAPS-aligned weekly lesson plan with all required fields.', price:45, pop:true, includes:['Grade and subject fields','CAPS content alignment','Resources and activities','Assessment strategy']}, {id:18, cat:'staff', name:'Substitute Teacher Register', desc:'Daily log for substitute teachers covering class periods.', price:35, pop:false, includes:['Period-by-period layout','Class and subject columns','Substitute details','Principal sign-off']}, {id:19, cat:'staff', name:'Staff Timetable Template', desc:'Weekly staff timetable with period and class layout.', price:35, pop:false, includes:['7-period timetable grid','Subject colour coding','Break periods','Staff details']}, {id:20, cat:'staff', name:'Staff Onboarding Checklist', desc:'New staff member induction checklist for HODs and principals.', price:35, pop:false, includes:['Document checklist','System access items','Tour and introductions','Sign-off blocks']}, {id:21, cat:'staff', name:'Staff Attendance Register', desc:'Daily staff sign-in and sign-out register.', price:35, pop:false, includes:['Date and shift columns','Time in and out','Signature column','Monthly summary']}, {id:22, cat:'staff', name:'Employee Exit Interview Form', desc:'Structured exit interview for resigning staff members.', price:35, pop:false, includes:['Reason for leaving checkboxes','Rating scales','Open feedback sections','HR signature']}, {id:23, cat:'staff', name:'Memorandum of Understanding', desc:'School partnership MOU template for inter-school agreements.', price:55, pop:false, includes:['Parties section','Objectives and obligations','Duration and termination','Signature blocks']}, // Finance {id:24, cat:'finance', name:'School Fee Exemption Application', desc:'SASA-compliant fee exemption form with income declaration.', price:45, pop:true, includes:['Income declaration table','Supporting documents checklist','SGB review section','Approval/rejection blocks']}, {id:25, cat:'finance', name:'Petty Cash Register', desc:'School petty cash tracking log with opening and closing balance.', price:35, pop:false, includes:['20 transaction rows','Receipt number column','Balance running total','Custodian sign-off']}, {id:26, cat:'finance', name:'School Budget Template', desc:'Annual school budget planner with income and expenditure columns.', price:55, pop:false, includes:['Income and expenditure sections','Budget vs actual columns','Variance calculation','SGB approval block']}, {id:27, cat:'finance', name:'LTSM Order Request Form', desc:'Learning and teaching support materials requisition form.', price:35, pop:false, includes:['Subject and grade fields','Quantity and cost columns','HOD recommendation','Principal approval']}, {id:28, cat:'finance', name:'Stationery Requisition Form', desc:'Office and classroom stationery request form.', price:35, pop:false, includes:['Item description table','Quantity and unit cost','Requester details','Admin approval']}, {id:29, cat:'finance', name:'School Trip Budget Template', desc:'Educational trip budget planner with cost breakdown.', price:45, pop:false, includes:['Transport and accommodation','Meals and activities','Contingency budget','Parent cost per learner']}, // Meetings & SGB {id:30, cat:'sgb', name:'SGB Meeting Notice & Agenda', desc:'SASA-compliant SGB meeting notice with 12 pre-written agenda items.', price:35, pop:true, includes:['Notice to all SGB members','12-item agenda','Proxy arrangements','Date and venue block']}, {id:31, cat:'sgb', name:'SGB Meeting Minutes', desc:'Official SGB minutes with full attendance register and resolutions.', price:35, pop:false, includes:['Attendance register with roles','Per-agenda discussion notes','Resolutions table','Confirmation signature']}, {id:32, cat:'sgb', name:'SGB Resolution Form', desc:'Formal SGB resolution document with voting record.', price:45, pop:false, includes:['Resolution number and date','In favour/against voting table','Proposer and seconder','Chairperson declaration']}, {id:33, cat:'sgb', name:'SGB Election Notice', desc:'SGB election announcement and nomination form.', price:35, pop:false, includes:['Election date and venue','Nomination form','Candidate requirements','Returning officer details']}, {id:34, cat:'sgb', name:'Parent-Teacher Meeting Invite', desc:'Professional parent-teacher consultation invitation.', price:35, pop:false, includes:['Teacher and class details','Appointment time slots','Confirmation slip','School contact details']}, {id:35, cat:'sgb', name:'Annual School Management Plan', desc:'7-section comprehensive school management plan. Most popular template.', price:150,pop:true, includes:['7 management plan sections','Annual targets table','Resource planning','Staff responsibility matrix']}, {id:36, cat:'sgb', name:'School Self-Evaluation Form', desc:'SASA school quality review and self-evaluation template.', price:55, pop:false, includes:['SASA quality areas','Rating scales','Evidence notes column','HOD and principal sign-off']}, {id:37, cat:'sgb', name:'School Management Year Plan', desc:'Comprehensive annual management and activities calendar.', price:150,pop:false, includes:['Term-by-term activities','Events and exam schedule','Budget allocation','Stakeholder responsibilities']}, // Safety & Incidents {id:38, cat:'safety', name:'School Incident Report', desc:'Document school incidents clearly and legally with full OHS compliance.', price:45, pop:false, includes:['Incident type checkboxes','Severity rating','Witnesses section','Follow-up actions table']}, {id:39, cat:'safety', name:'School Risk Assessment', desc:'School safety risk assessment with likelihood and impact matrix.', price:50, pop:false, includes:['Risk identification table','Likelihood x severity matrix','Control measures','Review date']}, {id:40, cat:'safety', name:'Fire Drill Register', desc:'Fire drill attendance and timing log with evacuation details.', price:35, pop:false, includes:['Date and time fields','Assembly point details','Roll call confirmation','Warden sign-off']}, {id:41, cat:'safety', name:'First Aid Incident Report', desc:'Medical incident and first aid treatment documentation form.', price:45, pop:false, includes:['Injury description','Treatment provided','Parent notification record','Medical referral section']}, {id:42, cat:'safety', name:'School Maintenance Request', desc:'Facilities maintenance and repair request form.', price:35, pop:false, includes:['Location and description','Priority rating','Assigned to field','Completion sign-off']}, // Reports {id:43, cat:'reports', name:'Departmental Report Template', desc:'Subject department report template for HOD submissions.', price:45, pop:false, includes:['Department overview','Assessment results summary','Challenges and interventions','HOD signature']}, {id:44, cat:'reports', name:'School Newsletter Template', desc:'Branded school newsletter layout with multiple sections.', price:45, pop:false, includes:['School branding header','Multiple article sections','Event calendar','Contact details']}, {id:45, cat:'reports', name:'Classroom Seating Plan', desc:'Visual classroom seating arrangement template.', price:35, pop:false, includes:['Grid-based seating layout','Learner name fields','Teacher desk position','Class and date fields']}, {id:46, cat:'reports', name:'Test & Exam Schedule', desc:'Term examination timetable template for learners and parents.', price:35, pop:false, includes:['Subject and date columns','Venue and time fields','Grade filter','Invigilation notes']}, {id:47, cat:'reports', name:'Subject Mark Sheet', desc:'Class mark recording spreadsheet per subject.', price:35, pop:false, includes:['30 learner rows','Assessment task columns','Class average calculation','Teacher signature']}, {id:48, cat:'reports', name:'School Self-Evaluation Form', desc:'Structured school quality evaluation template.', price:55, pop:false, includes:['Quality areas rating','Evidence notes','Development priorities','Principal sign-off']}, {id:49, cat:'reports', name:'School Calendar Template', desc:'Annual academic calendar with all term dates and events.', price:45, pop:false, includes:['4-term layout','Public holidays','Exam dates','Events and activities']}, // Registers {id:50, cat:'registers', name:'Visitor Access Register', desc:'School visitor sign-in register with ID and purpose fields.', price:35, pop:true, includes:['20 visitor rows','ID number column','Host/teacher field','Time in and out']}, {id:51, cat:'registers', name:'Library Book Register', desc:'Library book issue and return log.', price:35, pop:false, includes:['Book title and author','Issue and return dates','Learner details','Overdue tracking']}, {id:52, cat:'registers', name:'Textbook Issue Register', desc:'Textbook distribution tracking per subject per learner.', price:35, pop:false, includes:['Book and subject fields','Condition on issue','Learner signature','Return confirmation']}, {id:53, cat:'registers', name:'Homework Register', desc:'Class homework assignment tracking register.', price:35, pop:false, includes:['Subject and date fields','Task description','Submission tracking','Parent communication column']}, {id:54, cat:'registers', name:'Extra-Curricular Register', desc:'After-school activity attendance register.', price:35, pop:false, includes:['Activity name and time','20 learner rows','Session dates','Teacher/coach signature']}, {id:55, cat:'registers', name:'Lost Property Register', desc:'School lost property log with claim tracking.', price:35, pop:false, includes:['Item description','Date found and location','Claimed by column','Disposal record']}, {id:56, cat:'registers', name:'Sports Team Selection Form', desc:'Team selection and player register for school sports.', price:35, pop:false, includes:['Sport and team details','Player list with positions','Medical clearance column','Coach signature']}, {id:57, cat:'registers', name:'Exam Invigilation Register', desc:'Exam hall supervisor attendance and seating log.', price:35, pop:false, includes:['Exam details','Invigilator names','Seat numbers','Start and end sign-off']}, // Admin & Other {id:58, cat:'admin', name:'Bursary Application Form', desc:'Financial assistance application for learners.', price:45, pop:false, includes:['Personal and family details','Academic records','Income declaration','Supporting documents checklist']}, {id:59, cat:'admin', name:'Asset Register', desc:'School asset tracking register with condition ratings.', price:45, pop:false, includes:['Asset description and number','Location and date acquired','Cost and current value','Good/Fair/Poor condition']}, {id:60, cat:'admin', name:'Remedial Support Register', desc:'Learner remedial and support intervention tracking register.', price:35, pop:false, includes:['Learner details','Support type checkboxes','Progress tracking','Teacher and parent sign-off']}, {id:61, cat:'admin', name:'School Fee Exemption Application', desc:'SGB-approved fee exemption application with supporting documents.', price:45, pop:false, includes:['Income bracket table','Number of dependants','Supporting docs checklist','SGB committee decision']}, ]; // Category colour map const catColors = { learner: { bg:'#EDF2F8', color:'#0D2137' }, staff: { bg:'#E8F5E9', color:'#1B5E20' }, finance: { bg:'#FFF8E1', color:'#7A5500' }, sgb: { bg:'#F3E5F5', color:'#4A148C' }, safety: { bg:'#FFEBEE', color:'#B71C1C' }, reports: { bg:'#E3F2FD', color:'#0D47A1' }, registers: { bg:'#E0F2F1', color:'#004D40' }, admin: { bg:'#FBE9E7', color:'#BF360C' }, }; // ── STATE ───────────────────────────────────────────────────────────────── let activeFilter = 'all'; let cart = []; let currentSort = 'default'; // ── BUILD FILTER BAR ────────────────────────────────────────────────────── const filterBar = document.getElementById('filterBar'); filterBar.innerHTML = categories.map(c => ` `).join(''); function setFilter(key, btn) { activeFilter = key; document.querySelectorAll('.filt-btn').forEach(b => b.classList.remove('active')); btn.classList.add('active'); renderGrid(); } // ── SORT ────────────────────────────────────────────────────────────────── function sortTemplates(val) { currentSort = val; renderGrid(); } // ── RENDER GRID ─────────────────────────────────────────────────────────── function renderGrid() { let list = activeFilter === 'all' ? [...templates] : templates.filter(t => t.cat === activeFilter); if (currentSort === 'price-asc') list.sort((a,b) => a.price - b.price); if (currentSort === 'price-desc') list.sort((a,b) => b.price - a.price); if (currentSort === 'popular') list.sort((a,b) => (b.pop?1:0)-(a.pop?1:0)); document.getElementById('resultsCount').textContent = list.length; document.getElementById('templatesGrid').innerHTML = list.map(t => cardHTML(t)).join(''); } // ── CARD HTML ───────────────────────────────────────────────────────────── function cardHTML(t) { const cc = catColors[t.cat] || { bg:'#EDF2F8', color:'#0D2137' }; const catLabel = categories.find(c => c.key === t.cat)?.label || t.cat; return `

${t.pop ? `

★ Popular

` : ''}

${catLabel}

EduForms — AdminForms SA

AdminForms SA — Preview Only

${t.name}

${t.desc}

`; } // ── PayFast config ──────────────────────────────────────────────────────── const PF_MERCHANT_ID = '18975073'; const PF_MERCHANT_KEY = 'd816z8llxlon7'; const RETURN_URL = 'https://adminforms.co.za/edu-thank-you.html'; const CANCEL_URL = 'https://adminforms.co.za/eduforms.html'; const NOTIFY_URL = 'https://adminforms.co.za/notify.php'; function goPayFast(itemName, amount) { const form = document.createElement('form'); form.method = 'POST'; form.action = 'https://www.payfast.co.za/eng/process'; const fields = { merchant_id: PF_MERCHANT_ID, merchant_key: PF_MERCHANT_KEY, return_url: RETURN_URL, cancel_url: CANCEL_URL, notify_url: NOTIFY_URL, item_name: itemName, amount: amount.toFixed(2), }; for (const [k, v] of Object.entries(fields)) { const i = document.createElement('input'); i.type = 'hidden'; i.name = k; i.value = v; form.appendChild(i); } document.body.appendChild(form); form.submit(); } // ── PREVIEW MODAL ───────────────────────────────────────────────────────── function openPreview(id) { const t = templates.find(x => x.id === id); if (!t) return; const catLabel = categories.find(c => c.key === t.cat)?.label || t.cat; document.getElementById('mCat').textContent = '🎓 EduForms › ' + catLabel; document.getElementById('mTitle').textContent = t.name; document.getElementById('mPrice').textContent = 'R' + t.price; document.getElementById('mDocTitle').textContent = t.name; document.getElementById('mIncludes').innerHTML = (t.includes||[]).map(i => `

✓ ${i}

`).join(''); // Clone button to clear stale listeners — fixes preview once-only bug const oldBtn = document.getElementById('mBuyBtn'); const newBtn = oldBtn.cloneNode(true); oldBtn.parentNode.replaceChild(newBtn, oldBtn); newBtn.onclick = () => { closeModalBtn(); goPayFast(t.name, t.price); }; document.getElementById('modalOverlay').classList.add('open'); document.body.style.overflow = 'hidden'; } function closeModal(e) { if (e.target === document.getElementById('modalOverlay')) closeModalBtn(); } function closeModalBtn() { document.getElementById('modalOverlay').classList.remove('open'); document.body.style.overflow = ''; } // ── BUY NOW ─────────────────────────────────────────────────────────────── function buyNow(id) { const t = templates.find(x => x.id === id); if (!t) return; goPayFast(t.name, t.price); } function buyBundle() { goPayFast('Full EduForms Bundle', 350); } // ── TOAST ───────────────────────────────────────────────────────────────── function showToast(msg) { const t = document.getElementById('toast'); document.getElementById('toastMsg').textContent = msg; t.classList.add('show'); setTimeout(() => t.classList.remove('show'), 3000); } // ── INIT ────────────────────────────────────────────────────────────────── renderGrid();

Professional Templatesfor SA Schools

Professional Templates
for SA Schools